Stock Entry

Overview

A Stock Entry records the movement of items — receiving stock, transferring between locations, or issuing materials. It is used for movements that don't come from a Purchase Order or Sales Order.

To access: Stock → Stock Entry

Stock Entry Types

Type	When to use
Material Receipt	Receiving stock not tied to a Purchase Order
Material Issue	Issuing stock out of a warehouse (consumables, write-offs)
Material Transfer	Moving stock between two Cola Solar warehouses

Receiving Stock (Material Receipt)

Go to Stock → Stock Entry → New
Set Stock Entry Type to Material Receipt
Set the Posting Date
Under Items, add each item received:
- Select the Item
- Set the Target Warehouse — where stock is going
- Enter the Quantity
- Enter the Basic Rate (cost per unit)
Click Save then Submit

Transferring Stock Between Warehouses

Go to Stock → Stock Entry → New
Set Stock Entry Type to Material Transfer
Under Items, add each item:
- Select the Item
- Set the Source Warehouse — where stock is coming from
- Set the Target Warehouse — where stock is going
- Enter the Quantity
Click Save then Submit

Issuing Stock (Material Issue)

Go to Stock → Stock Entry → New
Set Stock Entry Type to Material Issue
Under Items, add each item:
- Select the Item
- Set the Source Warehouse
- Enter the Quantity
Add a note explaining the reason for issue
Click Save then Submit

Submitted Stock Entries cannot be edited. Cancel and resubmit if corrections are needed.